Time and Settings Setup Instructions

• 1. Set the label for either Project or Client Work
  • Utilize "Client" to track time for billing needs.
  • Utilize "Project" label when time tracking needs are for internal business operations and costs.
  • This changes the labels used. Does not impact application performance.

   

• 2. Set company name
• Company name displays on reports only. Does not impact performance.

 

• 3. Use a unique employee ID or name.
• Must be unique for use in the same database.
• Employee ID is the identifier for recording records.
• If sharing the same database, the employee ID can be changed on different computers to get personal time keeping records.

 

• 4. Set time capture in minutes.
• Best to set at frequency of a work unit.
• A work unit is either at billable frequency or typical amount of time to complete a recorded task.


• 5. Set the number of days to keep records.
• Records are deleted only after is used.
• Use delete feature if performance becomes sluggish.
• For optimal performance, compact the database after deleting records.

 

• 6. Create database or open existing shared database file.
• Select the folder button to either create or open an existing database.
• If sharing an existing database file select no.
• If sharing an existing database file it is necessary to know the database file location.
  • There are two types of ways of knowing the location of a shared file.

  Relative reference

  
  

  Uses a drive letter as a short cut to a network or local drive. Example C:\pathname\file.qg1 or D:\setup.exe

  Absolute reference

  Uses a path name that is named without the letter drives and is exact. Example \\computername\pathname\file.qg1

  
• Each computer can have a different relative reference. This means the location of the database file can be different from different computers. Both relative and absolute reference work for Time Fencer 1.1.
• Time Fencer 1.1 uses a database file with a file extension of .QG1. Use search with *.QG1 if you are having difficulty locating the file.


• 7. Installation key for use beyond 30 day trial
• quickgrowth offers Time Fencer for a  free trial use of 30 days, after which the software will not work without a license key.
• See quickgrowth's website for pricing of our license agreements.


• Back up database file
• Encourage backing up (copying the database file normally TimeFencer.QG1) the database onto either CD or a server that has back up tapes for businesses that require keeping a history of time tracked activity after its use in accounting or analysis purposes.
• There are no automated utilities at the time of this writing for database backup for Time Fencer 1.1.


• Database file limitations
• Time Fencer's database can support up to 20 users of 1 database file. Up to 255 are possible but at a significant degradation of service
• Time Fencer's database file can not get any bigger then 2 gigabytes.